SANRAL is hiring Procurement Officer x2 posts

South African National Roads Agency (SANRAL) is hiring Procurement Officer x2 posts.

RE ADVERTISEMENT:PROCUREMENT OFFICERx2

POSITION OBJECTIVE

The Procurement Officer will be responsible for the procurement of goods and services in line with all applicable SCM legislation in a manner that is fair, competitive, equitable, transparent and cost effective SCM systems.

MINIMUM REQUIREMENTS:

• Tertiary qualification relevant to this position at an NQF Level 6;
• At least five years relevant experience in carrying out technical duties in a procurement and contract management environment for corporate procurement;

• Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation;

• Good understanding of critical linkages and relationship between the business operational objectives and procurement models;
• Good communication skills.

KEY RESPONSIBILITIES: Demand Management

Annual Procurement Plan (APP)

• Liaise and interact with all business units in analyzing annual procurement needs, coordinate and collate information for the compilation of annual procurement plan:

• Monitor Regional/Head Office project approvals through the Bid Specification Committee system against the APP;
• Consolidate regional input for a monthly deviation report to National Treasury for discrepancies.

Specification Management

• Attend BSC and contribute towards the development of unbiased and unambiguous procurement specifications;

• Ensure the Quotations and Bid documentation adhere to the legislative requirements and SANRAL’s Transformation objectives;

• Perform market analysis as and when required to determine suitable procurement mechanism to be adopted:
• Apply SIPDM Gate Review Framework in the approval of engineering and construction projects (PG1 –PG5).

Commodity Management

• Apply strategic sourcing approach in the procurement of goods and services to achieve value for money (e.g. TCO principle):
• Implement and operate transversal contracts for SANRAL.

Initiate and coordinate acquisition process

• Analyze the procurement requisition or source document to confirm availability of adequate funds and whether it’s properly authorized and in line with PP:

o Compile tender documents in line with applicable CIDB and treasury prescripts;
o Prepare tender advertisements to be published on relevant media platforms (Gazette, eTender Portal, CIDB& SANRAL website);

o Address queries at tender clarification meetings and ensure the recording of the proceedings;
o Prepare and correspond addenda emanating from the tender queries;
o Publicly open and announce tender prices the tender closing date;

• Ensure all received tenders are accurately captured on the tender;
• Perform administrative compliance on RFQs, RFPs and RFTs and present to BEC for further evaluation;
• Prepare Bid Evaluation Report for approval by BEC;

• Prepare Award Memo/Report for approval by delegated Executive, MBAC or Contracts Committee;
• Application of authorized processes for quotation and tenders based on National Treasury prescriptions for Supply Chain Management and Preferential Procurement;

o CIDB Regulations;
o SANRAL strategies, policies, circulars and guidelines:
▪ SANRAL 2030 Strategy
▪ SCM Policy & guidelines
▪ BAC Policy & guidelines
▪ Transformation Policy
▪ SCM Circulars
• Application of the Delegations of Authority to ensure accountability of actions and decisions.

Contract Administration Services for non-engineering projects

• Ensure effective functioning of Bid Committee System;
• Administration of the contract award process;
• Prepare contract documents and letter of award;

• Check compliance in terms of the following:
o Insurance
o Guarantees

o Disputes
o Cancellation / Termination
• Inform users timeously of contract end to ensure timeous procurement process.

o Site Approval
o Site Hand Over
o Commencement Date
• Opening of Purchase Orders;
• Ensure a centralized Vendor Registration function for SANRAL;

Monitoring of contract life-cycle from inception to closure;
• Assist end-users with the performance assessments of suppliers (non-engineering):
o Update relevant business systems with performance information.

Establish and update the following registers;
o Contracts awarded (Tenders & Quotations)
o Variations

o Deviations (combine with regional input)
o Contract extensions
o Claims

Document Management

• Administration of an appropriate Document Management system;
• Self-checking and auditing of Quotation and Tender files for completeness of information for the life-cycle of a project;
• Implement a comprehensive checklist for documentation control.

Risk and Audit prevention

• Identify areas of risk and non-compliance and propose ways to mitigate such.

General Management

• Development and submission of timeous reports on procurement spend as specified;
• Participation in the SCM Focus Group meetings;
• Contribute to the development and maintenance of SCM Policy and Procedures.

EMPLOYMENT REFERENCE CHECKS

Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant.

As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials.

EMPLOYMENT EQUITY

Appointments will be made in accordance with SANRAL’s Employment Equity plan.

SANRAL reserves the right not to fill any position
Closing date for applications: 30 April 2023

View and apply here