Learning & Development Assistant job circular by Datafin IT Recruitmentin 2022 » Job Drive SA

ENVIRONMENT:

A dynamic & independent Asset Management firm seeks a Learning & Development Assistant with strong multitasking, administration, presentation and problem-solving ability whose core role will be to provide administrative support to the Development team and the Global Head of Human Capital. This will include liaising with suppliers & facilitators, organising Attendance Registers, updating employee training records, providing oversight of the Learning & Development systems and its development and supporting the Development team with arranging culture workshops, events, training and interventions.

DUTIES:

Learning and Development responsibilities –

• Organisation of internal and external Learning activities, including:
• Attendance Registers.
• Liaison with suppliers and facilitators.
• Survey Management.
• Onsite coordination.
• Loading of all Learning.
• Administration of global new joiner inductions.
• Liaison and oversight of internal and external training providers.
• Oversight of the Learning & Development system and its development.
• Update employee training records when relevant.
• Provision of relevant MI to Human Capital and business leaders in relation to learning and development.
• Record training interventions and preparation of reports for FASSET and B-BBEE purposes (and other business requests).
• Monitor and assess learning interventions to determine suitability and feedback so that future course can be modified where necessary.
• Manage all Learning mailbox queries.

Development team key responsibilities –

• Support the Development team with the organisation of culture workshops or other ad-hoc Organisation Development activities.
• Administrative support for ad-hoc projects related to Diversity and Inclusion including the organisation of events, trainings and interventions.
• Project Management and organisation of various training events including liaising with suppliers, arranging logistics and co-ordinating attendees.
• Work in conjunction with team assistants from across the firm to administer and manage logistics for company offsites.
• Invoice processing and tracking.

Global Head of Human Capital key responsibilities –

• Diary Management for the Global Head of Human Capital.
• Meeting Coordination: Organise logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence.
• Travel Coordination: Create itineraries for sometimes complicated business trips, including the booking of flights, accommodation, transfers and submission of applications for visas where applicable.
• Monthly management of travel & expenses process.
• Act as the first point of contact for general and administrative queries for the Global Head of Human Capital.
• Organise logistics for Global Human Capital team offsites and activities.

REQUIREMENTS:

• Excellent administration and co-ordination skills.
• Excellent communication skills (verbal and written).
• Excellent time management skills with a proven ability to meet deadlines.
• Must have strong presentation and problem-solving skills.
• Excellent attention to detail.
• Strong Excel skills.

ATTRIBUTES:

• Adaptability and innovation.
• Capability of building and managing stakeholder and interpersonal relationships.
• Able to multitask, work under pressure in a fast-paced growing environment.