Filing Clerk wanted immediately: APPLY NOW

Filing Clerk wanted immediately: APPLY NOW

Job details

Job Type: Full-time

Full Job Description

Job Purpose The purpose of the role is to file documentation accurately and timeously. The role is secondly responsible to assist with administration functions of the department.

Duties and Responsibilities:

Ensure accurate and correct filing and archiving of documents:

1. Keep filing up to date and accurately.
2. Sort documents according to legal file.
3. File documents correctly.
4. Remove old legal documentation from the file and sent to archives as soon as new legal documents are filed.

Receive and handle documents and allocation:

1. With regards to documents received via internal mail empty internal envelopes and distribute accordingly.
2. Check that invoices received by hand from Creditors are signed for and correctly sorted.

Handling of queries and requests from Internal Stakeholders (other CPA Departments):

1. Provide friendly, professional service to all stakeholders timeously.
2. Action requests received in e-mail inbox as quickly as possible on a daily basis.

Maintain and update of control spreadsheets:

1. Identify new handed over cases on the new legal spreadsheet.
2. Amend the destroy date on the spreadsheet if files become active again.
3. Capture of all department documents or files sent to archives.
4. Open correct spreadsheet for capturing using the index assigned by bay and shelf number assigned by Archive Officer.

Handle credit control files:

1. Check the files received and acknowledge receipt of files from credit control.
2. Check and remove the lose documents pertaining to files from filing cabinets and file correctly.

Working conditions:

Office Based. No travelling required.

Qualifications & Experience:

1. Matric qualification required.
2. 2 years’ experience in office administration required.

Skills & Knowledge Required:

1. MS Office Skills required
a. MS Word – Basic
b. MS Excel – Basic
c. MS Outlook – Basic
d. MS SharePoint – Basic
2. Knowledge of MDA System.
3. Knowledge of the Docuware system.
4. Excellent telephone etiquette.
5. Basic report writing skills.

Personal Attributes:

1. Flexibility – adapting emotions, thoughts and behaviors.
2. Interpersonal relationships – building mutually satisfying relationships.
3. Independence – be self-directed and free from emotional dependency.
4. Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
5. Teamwork – cooperation with others, good-natured attitude and encouraging people.
6. Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
7. Rule following – adhere to rules and strictly follow work regulations.
8. Attention to detail – focus on details, strive for perfection and be well organized.
9. Planning – enjoy making detailed plans and long-terms plans. Apply Now

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