Department of Agriculture, Land Reform and Rural Development
REQUIREMENTS : A National Diploma in Office Technology and Management / Public Administration /
Public Management. 1-year experience in rendering secretarial and support services
to senior management.
Job related knowledge: Government systems and structures.
Understanding of the management information and formal reporting system.
Professional office etiquette. Knowledge of office administration. Job related skills:
Good interpersonal skills.
Communication skills (verbal and written). Organisational
and planning skills. Good reporting skills. Computer literacy. Good interpersonal
relations skills. Ability to take initiative and work independently. Ability to maintain
confidentiality.
DUTIES : Render the administration, secretarial and support services to the Chief
Director. Receive and screen incoming calls on behalf of the Chief Director and take
messages when required. Develop and update contact database. Mailing, faxing,
photocopying and typing. Arrangement of meetings, taking of minutes and provision
of meals. Attend to all logistical arrangements for the Chief Director.
Ensure that
Official Flight, Transport and Accommodation Request (OFTAR) and Departmental
Official Transport Request (DOTR) are completed and approved. Compile and submit
Subsistence and Transport and Senior Management Services claims for the Chief
Director. Purchasing of stationery, office equipment and catering. Process all
incoming and outgoing correspondences. Receiving calls and transferring to the
Chief Director referrals of incoming and outgoing mails to relevant officials (emails,
sms and telephone).
Recording and tracking enquiries (Presidential hotlines,
Ministerial tasks and Parliamentary questions). Manage the diary for the Chief
Directorate. Arrange and coordinate meetings on behalf of the Chief Director
(workshops, shortlisting’s, Interviews, Monthly management and staff meetings).
Circulation of invitation for the Chief Director meetings. Making appointments for
internal and external clients. Receiving attending walk-in clients and other
stakeholders. Send meeting reminders. Draft memos, letters and reports. Type /
draft letters to stakeholders, memorandums (pretty cash, stationary, office equipment:
laptops, toner). Record minutes / decisions from meetings and communicates
with relevant role-players. Use a tape recorder to recording minutes. Provide
secretariat services for committees and forums. Provide support with regards to the management and coordination of the implementation of executive decisions. Develop,
implement and monitor a tracking system for executive decisions emanating from the office of the Chief Director and track the implementation thereof.
NOTE : African, Coloured, Indian and White males and African, Coloured, Indian and White
females are encouraged to apply.
Department of Agriculture, Land Reform and Rural Development
Closing date
4 April 2022
OFFICE ASSISTANT (Reference: 3/2/1/2022/018)
SALARY : R261 372 per annum (Level 7)
CENTRE : CHIEF DIRECTORATE: PROVINCIAL OFFICE: KWAZULU NATAL
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