Office Administrator wanted urgently: APPLY NOW

Office Administrator wanted urgently: APPLY NOW

A position exists within the Presidential Infrastructure Coordinating Commission department for Office Administrator at our Sandton Offices and Pretoria. This position will be based on a 1-year (12 months) fixed-term contract.

JOB PURPOSE

To effectively and efficiently manage the administration of the Office of the Head of ISA.

KEY RESPONSIBILITIES:

Determining, implementing the office management systems for the Office and managing the security profile of the Office.
Managing, sorting, analysing and scheduling the information flow through the Office, general office management with specification to office inventory
Co-ordinating and administrating logistical arrangements – meetings, workshops, travel, accommodation.
Co-ordinating and managing administrative aspects relevant to the office of the Head of ISA
Interacting with internal and external stakeholders involved with the Office of the Head in ISA
Managing secretariat support to all technical and structured committees or forums within the Branch or as and when required by the Head of ISA
Preparing agendas, minutes and action lists for meetings in accordance with the determined format.
Ensuring quality control on developed agendas, minutes and related documentation.
Ensuring follow-up and assisting with the implementation on decisions taken during meeting.
Ensuring management of proper archiving system regarding documentation for meetings.
Ensuring a proper coordination of dates for meetings and incorporate into the Branch Year Planner.
Ensuring that professional standards are maintained in relation to services rendered and resource requirements.

Job Requirements

QUALIFICATIONS REQUIREMENTS:

National Diploma/Degree in Business Administration, Administration, Communication or related field

EXPERIENCE AND KNOWLEDGE REQUIREMENTS:

5 Years work experience in administrative/office management role
Proven office management, administrative, or assistant experience
Knowledge of office management responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize work
Proficient in Microsoft Office
Knowledge and Experience in analysing and interpreting accounting data and administrative management practices and procedures
Knowledge and Experience in clerical practices and procedures.
Knowledge of human resources management practices and procedure

TECHNICAL/FUNCTIONAL COMPETENCIES:

Excellent communication and report-writing skills
Self-starter who solves problems with little to no guidance
Strong coordination skills
Strong organizational and time management skills
Strong Analytical Skills
Planning and Organizing
Problem Solving
Attention to detail

BEHAVIOURAL COMPETENCIES

Self-motivated and self-driven skills
Coping with pressures and Setbacks
Negotiating and influencing

Interpersonal skills

Special Requirement: As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach. Apply Now

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